Workflow & system design
Translate the way your team works into clear steps, owners, and decisions. Configure the workspace, forms, and reporting that keep projects and information moving.
AI Operator
Automate your tools, workflows, and systems
Document how your team works. Optimize your workflows with automation and AI tools. Use and design AI systems for your team.
AI Operators combine process design with hands-on implementation in your business tools. They can talk through a workflow with your team, build the system behind it, and help people make it part of their day.
Fully embedded with your team. Start in as little as 2 weeks.
Experts in tools like
ClickUp
Airtable
Make
Zapier
Notion
Google Sheets
HubSpot
Claude
Capabilities
What your Operator can own
Automation & applied AI
Connect your tools and build the actions between them. Use AI where the work involves interpreting, drafting, or organizing information, with review built into the workflow.
Training & adoption
Write the instructions, show people how to do their work in the system, and refine it from their feedback. Track usage and operational results to see where the next improvement belongs.
Playbooks
Put your Operator to work
Practical starting points, adapted to your tools, your team, and the work that needs attention.
When new inquiries fall through the cracks
Lead Response Agent
Triage inbound leads, draft relevant responses, and route the promising ones to the right person. Faster responses convert more leads to sales.
New inquiryResponse draftSales handoff
When prospecting depends on manual effort
Outbound Email System
Research prospects, personalize outreach, and automate follow ups. Your Operator deploys the outbound workflow and SDR agents for reply handling and the handoff of interested prospects.
ResearchReview & sendFollow up
When ad data rarely turns into the next test
Ads Management Agent
Pull ad performance, analyze the winning creative, and prepare new variations with a briefing for the team. Your Operator can build an agent that reviews the findings and proposes the next tests to the person managing campaigns.
PerformanceCreative insightsNext tests
When everyone uses AI differently
Team AI Playbook
Decide where AI belongs in the work, document review boundaries, and build a shared skill library. Your Operator helps your team use AI tools for their everyday workflows and refines the playbook as people use it.
Tools & boundariesShared promptsTeam adoption
Pricing
Your AI Operator
From$3K/month
Start in as little as 2 weeks
Fully embedded with your team
Your Operator is staffed to your business and works directly with you. You set the priorities together, and they take responsibility for the workflows, tools, and adoption work in their role.
Backed by 3rd Brain
We provide senior support, training, and mentorship throughout the engagement alongside our custom AI Operations Strategist Agent and Consulting platform.
Fit guarantee
If your Operator is not the right fit, we find a replacement. There is no replacement fee.
From Our Clients
See More Results What changes when the work gets done
“Pool season used to take about five hours a day between me and my admin. After 3rd Brain automated the intake, I'm spending 20 minutes a day on it.”
“3rd Brain built us a custom portal to run our entire demo operation. The whole build was about as seamless as something this custom gets.”
Common Questions
Working with an AI Operator
Do we need to document our processes first?
No. Start by walking your Operator through the work as it happens today, including the exceptions and decisions that live in people's heads. They can turn that knowledge into a process map and working instructions, then use those to design and build the improvements with your team.
Will we have to replace our tools?
Your Operator starts with the tools you already use and the work they need to support. Often the opportunity is in configuration, cleaner handoffs, or connecting information between systems. Where a tool needs to change, that decision follows from the workflow and the needs of the people using it.
Will they build the workflows or just recommend changes?
The role includes hands-on implementation. Your Operator can configure business tools, connect automations, build AI workflows, and write the instructions around them. They work with the people doing the job to put those changes into use and refine them from feedback.
How do they get the team using the new system?
Training and adoption are part of the work. Your Operator documents how the workflow runs, shows people how to use it in their day-to-day work, and gathers feedback on where it still gets stuck. They use that feedback and the system's usage to guide the next improvement.
Can they work across sales, marketing, and operations?
Yes. The work often crosses departments: a lead arrives through marketing, gets handed to sales, and becomes an operational task. Your Operator can work with the people on each side of that handoff to connect the tools, clarify responsibility, and keep the information moving.
When would we need an AI Engineer instead?
An Operator focuses on how work runs: business tools, workflows, automations, and team adoption. An AI Engineer brings software development depth for custom applications, data infrastructure, and production code. Start with the problem you need someone to own; the kind of implementation it requires helps determine the role.
Bring AI Workflow Automation Into Your Team
Tell us where work gets stuck and who it affects.